Gold Fest Block Party Vendor Information
​Gold Fest vendors make the popular Block Party a success! Whether you’re serving up tasty eats, sharing handmade goods, or explaining your one-of-a-kind services, you’re a big part of what makes this event special. Keep reading for all the details you need to be part of the excitement. We can’t wait to work with you!
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Vendors must apply. Merchandise is subject to review and approval. Multi-tier and direct sales businesses will not be approved. ​All vendors must submit an application by Sept. 1, 2025. You will be notified via email when your application is accepted or declined.
Vendor Fees
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Sponsors: Free
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Non-profit and 501c3 organizations: Free
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Artisan Market vendors: $50
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Food court, beverage, and bar vendors: $100
As a thank you for supporting our community, El Dorado Farmers & Art Market vendors receive $10 off booth fees!
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The City of El Dorado will call approved vendors for payment during the week of Sept. 8. You may pay over the phone or in person at El Dorado City Hall.
Block Party Information
The Gold Fest Block Party is returning to downtown this year! The Artisan Market and Food Court span the 100 blocks of North Main and West Central.
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The Block Party is free to attend for all ages. Previous years have seen 3,000 to 5,000 attendees.
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Block Party hours: 2 p.m. to 11 p.m.
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Artisan Market hours: 2 p.m. to 8 p.m.
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Food Court and bar hours: 2 p.m. to 11 p.m.
Collecting Sales Tax
All federal, state, and local laws governing retail sales tax must be followed.
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Vendors are responsible for collecting and remitting sales tax. As applicable, proof of valid State of Kansas Tax ID is required with application. The Retailers' Sales Tax Event Registration Certificate will be provided in vendor packets during check-in. Vendors must display either their own or the event's sales tax certificate.
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The vendor list and tax ID numbers are provided to the Kansas Department of Revenue annually.​​​
Vendor Licenses & Insurance
Food vendors must provide your Food Establishment License from the Kansas Department of Agriculture. Once approved, food and bar vendors must provide a certificate of liability insurance for $1,000,000 naming the City of El Dorado as an additional insured. Bar vendors must apply to join the festival's common consumption area.
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Proof of appropriate licenses must be onsite, including permission to sell trademarked merchandise. Festival vendors are subject to inspection by the Kansas Department of Agriculture and Kansas Department of Health and Environment.
Vendor Booth Space
Artisan Market vendors will receive a 10-foot by 10-foot outdoor booth space and must stay within their space.
Food court and bar vendors will receive adequate space for truck, trailer or canopy.​ Tow vehicles are not allowed to stay in the festival zone.
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Vendors must provide their own electricity, using quiet generators. Trash carts will be at each food and bar vendor space.
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Vendors must provide their own tents/canopies, tables and chairs. Tents/canopies must be weighted.​​
Vendor Load-In and Load-Out
Food court and bar vendors load-in at 10 a.m.
Artisan Market vendors load-in from 11 a.m. to 1 p.m.
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Artisan Market tear-down begins at 8 p.m. when the market closes. You're welcome to stay later - some vendors are very popular with the concert crowd.
Food court and bar vendors load out after the crowd has dispersed, at approximately 10:30 p.m.​
Wooden Nickels
Experience El Dorado will issue wooden nickels to event volunteers who work two or more two-hour shifts. This is a very popular volunteer perk!
Each wooden nickel is worth $10 at food court and Artisan Market vendors. Bar vendors are excluded.
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At the end of the festival, an Experience El Dorado representative will come by to buy back any wooden nickels redeemed. Buy back is $10 per wooden nickel.
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