Market Information and Guidelines

 

Vendor Application

​

​

​

• All vendors must apply and be accepted.

• Applications are accepted all season. Initial applications are due seven days before the market. Once the application is approved, the vendor will be contacted.

• Vendor orientation is June 2, 2024. More information to come.

• The market promotes items grown, raised, and produced in Kansas. Vendors and merchandise are subject to review and approval. Vendors selling duplicate or similar products may be placed on a waiting list. Multi-tier and direct sales businesses will not be approved. No other solicitors will be approved. (Exceptions may be made for special theme markets).

 

Vendor Fees

• Vendor fee: $20 per 10-foot by 10-foot booth, per market

• Food truck fee: $30 per market

• Fees are due the day of the market.

 

Collecting Sales Tax

• All vendors must provide proof of valid State of Kansas Tax ID with application.

• The vendor list and tax ID numbers are provided to the Kansas Department of Revenue annually.

• All federal, state, and local laws governing retail sales tax must be followed.

• Retailer’s Sales Tax Event Registration Certificate (PDF)

• Kansas Department of Revenue’s food tax flow chart (PDF)

• Kansas Department of Revenue’s tax tips for event vendors (PDF)

• Kansas Department of Revenue Special Events, Craft Shows, and Trade Shows​

 

Vendor Licenses

• Food vendors must provide proof of appropriate licensing with application.

• Farmers markets and market vendors are subject to inspection by the Kansas Department of Agriculture and Kansas Department of Health and Environment.

• K-State Research and Extension: Food Labeling for Kansas Food Producers and Processors (PDF)

• K-State Research and Extension: Sampling Safely at Kansas Farmers Markets (PDF)

• K-State Research and Extension: Kansas Local Foods Program​

• K-State Research and Extension: Food Safety

 

Vendor Booth Space

• Vendors will receive a 10-foot by 10-foot outdoor booth space and must stay within their space.

• Vendors must provide their own electricity, using quiet generators.

• Vendors must provide their own tents/canopies, tables, and chairs.  Tents/canopies must be weighted.

• FarmShop offers resources for a successful booth-selling experience.

 

Vendor Loading and Parking

• Check-in at 8 a.m.

• Limited load-in parking is available in the slanted parking spots to the east of the park. Vendors will park in the Parks and Recreation Department Shop parking lot at 422 E. Locust Ave.

• Tear-down begins when the market closes at 2 p.m.

 

SNAP Benefits

• We are in the process of becoming an authorized SNAP market. More information to come.

 

Marketing for the Farmers and Art Market

• Experience El Dorado may promote your business or organization on its social media pages and website.

 

From the Land of Kansas

• The El Dorado Farmers and Art Market is a certified Kansas Department of Agriculture market for offering items grown, raised, and produced in Kansas. Learn more at fromthelandofkansas.com.

• View the From the Land of Kansas certificate.

 

Weather

• In general, this is a rain or shine event. Adjustments may be made for extreme heat or severe weather.