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Vendor Information

Thank you for considering the El Dorado Farmers & Art Market! The market promotes items grown, raised and produced in Kansas.

 

Vendors must apply and be accepted in order to participate. Vendors selling duplicate for similar products may be placed on a waiting list. Multi-tier and direct sales businesses will not be approved. No other solicitors will be approved, with exceptions for special theme markets. Merchandise must be family friendly.

 

Applications are accepted all season long. Initial applications are due seven days before desired market date. Once the application is approved, the vendor will be contacted.
 

Vendor fee: $25 per 10-foot by 10-foot booth space, per market

Food truck fee: $40 per market

Kid entrepreneurs at the July 26 market: $5

Fees are due the day of the market.

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In general, this is a rain or shine event. Adjustments may be made for extreme heat or severe weather.

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Collecting Sales Tax

All vendors must provide proof of valid State of Kansas Tax ID with application.

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The vendor list and tax ID numbers are provided to the Kansas Department of Revenue annually.

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All federal, state, and local laws governing retail sales tax must be followed.​

Sales Tax Resources

Vendor Licenses and Insurance

Food vendors must provide proof of appropriate licensing with application.

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Farmers markets and market vendors are subject to inspection by the Kansas Department of Agriculture and Kansas Department of Health and Environment.​

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Trademarked merchandise must be licensed (sports teams, music artists, etc.).

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Vendors preparing food onsite must provide a certificate of liability insurance for $1,000,000 naming the City of El Dorado as an additional insured.

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License Resources
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Vendor Booth Space

Vendors will receive a 10-foot by 10-foot outdoor booth space and must stay within their space.​

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Vendors must provide their own tents/canopies, tables and chairs. Tents/canopies must be weighted with at least 25 pounds per pole. Vendors must provide their own electricity, using quiet generators.

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FarmShop offers resources for a successful booth-selling experience.

Vendor Loading and Parking

Check-in at 8 a.m.

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Limited temporary load-in parking is available in the slanted parking spots to the east of the park. During the market, vendors will park in the Parks and Recreation Department Shop parking lot at 422 E. Locust Ave.

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Tear-down begins when the market closes at 2 p.m.

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Marketing

Experience El Dorado will promote all El Dorado Farmers & Art Market vendors on our website with an online vendor list. Please keep this in mind when submitting an application, as your business description will also be your vendor bio.

 

Feel free to submit your business logo with your application if you would like it displayed on your vendor profile.

SNAP and DUFB

Benefit recipients can visit the information booth and swipe their SNAP/EBT card to purchase SNAP tokens.​ Wooden SNAP tokens can be used to purchase eligible foods, seeds and plants from participating vendors.

 

Double Up Food Bucks (DUFB) allow SNAP recipients to match benefits up to $25 to purchase fruits and vegetables from participating vendors.

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Learn more about Double Up Food Bucks here.

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Kid Entrepreneur Day
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Kid Entrepreneur Day

Welcome young business stars! Join the July 26 market for a special day dedicated to showcasing kids with creative business ideas.

  • Registration required. Must follow vendor rules.

  • Fee of $5 per booth, due at the market.

  • One six-foot table provided under the shade of the pavilion.

  • Kid entrepreneurs are also welcome to set up their own tent with the regular vendors.

  • Decorate your booth to reflect your brand!

  • Grown-ups can help, but the business should be the kid entrepreneur's idea and work.

  • All sales are subject to sales tax, but a tax ID is not required unless selling at five or more markets annually. Kid Entrepreneurs can use the certificate in their vendor packet to remit their sales tax. (Kid Entrepreneur Vocab: 'remit' means to send collected tax money to the proper place.)

  • Market your booth to family and friends, and share the Facebook event!

  • Email events@eldoks.gov with any questions.

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